Compensation Analyst, SoM Integrated Resources - Academic Human Resources

Job Description

UW Medicine’s Dean of Medicine Office of Academic Appointments and Compensation (AAC) is the central, expert-driven academic HR resource serving 31 School of Medicine (SoM) departments and multiple affiliated institutions, including UW Physicians, Children’s University Medical Group, Seattle Children’s Hospital, Fred Hutchinson Cancer Center, and the Veteran Affairs (VA). AAC navigates and applies intricate, multi-layered policies drawn from federal and state laws, University and School rules, and partner institution regulations. 

The Compensation Analyst role within AAC is a critical position requiring independent judgment, high-level policy interpretation, and seamless coordination across numerous entities with distinct procedural frameworks. This work encompasses the lifecycle of academic personnel administration including compensation determinations, and compliance oversight—while integrating complex inter-institutional relationships and unique operational rules outside of UW systems. The position also involves working with multi-source financial data, ensuring integrity in reporting, and providing expert guidance to leadership and departmental stakeholders. 

AAC’s advice and guidance directly influences faculty recruitment and retention, sustains cross-institutional collaboration, and safeguards the clinical and educational missions of UW Medicine. The role operates in a high-stakes environment where technical expertise, strategic advisement, and operational excellence converge to support a complex academic medical enterprise. The Compensation Analyst must possess deep organizational knowledge, exceptional analytical skills, and the ability to operate with precision across multiple institutional frameworks. The role is mission critical to sustaining the School’s academic, clinical, and collaborative success. 

This position will be highly analytical, resourceful, customer-focused, team-oriented, and have the ability to work independently under time constraints to meet deadlines. This position is expected to understand, interpret, and apply appropriate policy, procedure and required HR laws and regulations.  

DUTIES AND RESPONSIBILITIES

This position requires significant organization, problem-solving, project management and communication skills with frequent and substantive interactions within and outside of the Office of Academic Appointments and Compensation unit. Individual initiative, solid judgement, discretion regarding sensitive and confidential matters and superior customer service skills are all necessary for the tasks assigned. This position requires accuracy, efficiency, flexibility, creativity, and a desire to serve multiple stakeholders while working within UW SoM policies and procedures.

This position requires a high level of analytical acumen, resourcefulness, and a strong commitment to service excellence. The successful candidate will thrive in both independent and collaborative settings, demonstrating the ability to manage multiple priorities and deliver results under tight deadlines. This role is expected to exercise sound judgment in interpreting, applying, and advising on complex policies, procedures, and HR laws and regulations.

Compensation – 70%

• Evaluate, analyze, and authorize faculty compensation requests to ensure alignment with UW policies, School of Medicine guidelines, and federal and state regulations. Oversee, provide guidance and approve compensation actions for designated department(s): Retentions, Administrative Duty Supplements (ADS), Temporary Pay Supplement (TPS), Monthly Additional Compensation (MAC), Quarterly Additional Compensation (QAC), and Semi-Annual Additional Compensation (SAAC).
• Primary advisor for the Department's chair, administrators, directors, and departmental staff on all aspects of academic compensation, serving as a trusted partner in interpreting policy and applying best practices.
• Conduct thorough reviews of faculty total compensation, identify and resolve salary discrepancies. Ensure equity and compliance across designated departments. Transact on faculty HR actions in Workday (the UW HR/P system), and the School of Medicine Change Transaction Memorandum (CTM) following the timelines and expectations of payroll, central campus, School of Medicine and practice plans.
• Develop resources, templates, and best practices and strategies related to compensation actions.
• Prepare required documentation to support approval of various compensation actions. Draft and prepare alternate compensation cap approval letters on behalf of the Associate Dean, ensuring clarity, accuracy, and alignment with institutional standards.
• Oversee the accurate entry and processing of SoM faculty executive compensation, maintaining the highest standards of confidentiality, timeliness, and precision.
•  Act as a compensation subject matter expert within the AHR Shared Services environment, contributing to the design and refinement of workflows and supporting end-to-end compensation processes to promote efficiency and consistency.
• Collaborate with the Senior Manager to evaluate and implement compensation updates from closely affiliated partners, ensuring alignment with SoM policies and adherence to physician compensation regulations.

Data Analysis and Surveys – 20%

• Under the direction of the Senior Manager, Data Analytics and Compensation, assist with analysis and reporting of comprehensive compensation data to entities external to the SoM ensuring the accuracy and completeness of the data presented.  Such entities include, but are not limited to are: American Associate of Medical Colleges (AAMC), ECG Management Consultants, Fred Hutch Cancer Care (FHCC), Harborview Medical Center (HMC), Howard Hughes Medical Institute (HHMI), Medical Group Management Association (MGMA), SullivanCotter, UWP/CUMG, UW Medicine Primary Care (UWMPC), University of Washington Medical Center (UWMC), and Veteran Affairs (VA).
• Maintain SoM academic personnel data integrity. Continually analyze, audit, and review data elements within Workday and the SoM Faculty Information System to ensure accuracy of data within both systems. These include, but are not limited to, academic titles and (AAMC) rank, salary, additional compensation, alternate salary caps and dates. 
• Complete Compensation Cap Analysis and Reporting.  Under the direction of the Senior Manager, Data Analytics and Compensation, run monthly compensation cap reports and track issues through to resolution. Ensure that accurate alternate cap compensation information is accurately captured in the SoM Faculty Information System (FIS).
• Produce standard financial summaries, statistical reports, rosters and lists.  Assist in the development of additional reports as needed.
• Provide analysis of data as needed; select datasets; download data; manipulate information using Excel in order to look at trends or respond to specific inquiries.
• Responsible for other ad-hoc data and analysis requests as needed. 

Special Projects and Lean Process Improvement - 10% 

• Identify and recommend process improvements regarding academic HR processes.  
• Develop, analyze, and revise AAC team guidelines, policies, procedures, training tools, and standard operating procedures, including ensuring that AAC website and communications are kept up-to-date and are consistently reviewed as policies and regulations change.  
• Develop, maintain and continuously improve standard operating procedures for all aspects of work.   
• Develop, analyze, and revise team communication templates which serve to streamline processes and increase consistency in administration of Academic HR. 
• Participate in continuous performance improvement projects and committees.    
• Perform other duties or projects as required or assigned. 
• Review data discrepancies between various systems and work with interested parties to implement changes to clean up the data.
• Complete special projects for the Senior Manager, Data Analytics and Compensation, director, associate dean, dean and executive leadership.

MINIMUM REQUIREMENTS

• Bachelor's degree and three years’ experience working with administrative processes. 
• Thorough knowledge of Academic HR policies, procedures, principles and practices.  
• Excellent interpersonal and communication skills (written and oral). 
• Proficient in Microsoft Word, Excel, and PowerPoint. Ability to write effective, useful, and timely documentation. 
• Ability to communicate in a diplomatic, friendly, yet effective manner with SoM leadership, faculty, staff, and central campus offices.  
• Ability to analyze needs, assess potential avenues, and implement creative solutions to ensure a steady flow of high-quality, high-achieving staff. 
• Highly organized, demonstrate ability to multitask in a consistently fast paced environment in an organized and efficient manner. Self-motivated, flexible, creative, ability to prioritize and be solutions orientated. 
• Strong attention to detail and unwavering accuracy when reviewing and preparing materials, identifying trends, and correcting discrepancies. 
• Skilled in designing systems to strategize, track, and monitor complex workflows while ensuring timely delivery on commitments. 
• Ability to creatively solve problems in order to meet goals and objects.   
• Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse and demanding client base. 
• Demonstrated success in working with diverse populations. 
• Demonstrated ability to work independently and as part of a team. 
• Proven discretion, tact, and diplomacy in handling highly confidential personnel matters. 

DESIRED QUALIFICATIONS

• Prior work experience at the UW and/or in higher education strongly preferred.
• Working knowledge of UW School of Medicine compensation structure including institutional compensation policies/procedures.
• Working knowledge of Health Sciences colleges and departments and systems.
• Understanding of School of Medicine academic appointment and compensation processes.
• Ability to plan and manage multiple projects with competing priorities.
• Experience and expertise working with UW and the SoM systems (Workday, CTMs, etc.)
• Deep knowledge of complex state, federal, university, and partner institution policies and procedures, and ability to interpret and apply them in a compliant and practical manner. 
• Demonstrated success managing the full life cycle of academic human resources processes, including faculty appointments, promotions, compensation, and compliance oversight. 
• Demonstrated strong service-oriented work ethic and personal responsibility.

Compensation, Benefits and Position Details

Pay Range Minimum:

$81,204.00 annual

Pay Range Maximum:

$106,140.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.