Compensation Administrator
McGill UniversityPlease refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary:
*Please note this is casual full-time position*
Reporting to the Associate Director, Compensation, the Compensation Administrator provides professional-level support to the Total Compensation team in the development, implementation and review of compensation policies, procedures and programs, based on market best practices, by preparing and analyzing data, creating tools and training materials. The incumbent also serves as a key point of contact for day-to-day compensation inquiries for the HR community, supports program administration, and assists in special projects and policy reviews.
Primary Responsibilities:
- Act as first point of contact for the HR community regarding Total Compensation requests and provide information related to processes, policies and procedures.
- Consult relevant documentation and liaise with appropriate resource persons to gather and provide accurate information.
- Respond to routine requests and resolve issues within area of responsibility and escalate complex and sensitive issues to appropriate team member.
- Verify completeness, compliance and accuracy of the information and supporting documents submitted to Total Compensation. Investigate discrepancies and follow up to resolve issues.
- Distribute and prioritize to compensation professionals’ requests received such as position creations, position rematches, salary adjustments, hiring salary and one-time payments.
- Conduct preliminary assessments, when appropriate, using comparables, historical data and internal and external equity considerations.
- Approve HRIS transactions, validate data, identify anomalies, and participate in system testing. Prepare and validate EIBs as needed.
- Perform regular audits to ensure that compensation policies and guidelines are respected such as minimum wage, minimum of the scale, fixed hourly rate and position title nomenclature. Identify and address discrepancies by contacting and following up with relevant stakeholders.
- Develop and prepare documents such as templates, lists, presentations and other reference materials.
- Maintain and update Compensation job aids content in the knowledge database and the Compensation HR website pages.
- Prepare and distribute compensation-related documents and communications.
- Document processes and procedures related to compensation administration.
- Compile, analyze and report on compensation-related data and make recommendations to the Compensation Advisors.
- Prepare statistics and KPIs on compensation processes and transactions.
- Provide administrative support during the annual compensation review and salary policies.
- Prepare and submit salary and compensation surveys.
- Conduct research on compensation market data on specific positions including reviewing collective agreements, job descriptions, organizational charts, and relevant databases, and contacting other universities as required.
- Organize meetings, assist with the preparation of the agenda, take minutes and follow up on action items.
- Undertake special projects and initiatives as assigned by the supervisor.
- Work on various requests and perform other related duties as required.
Other Qualifying Skills and Abilities
- Excellent interpersonal skills to establish and maintain effective working relationships with various stakeholders at all levels.
- Excellent organizational and time management skills, ability to prioritize and multi-task in a deadline-oriented environment.
- Proven ability to use discretion in handling confidential and sensitive information.
- Quick learner with strong problem-solving and analytical skills and great attention to detail.
- Ability to work autonomously and as part of a team.
- Demonstrated ability to work in a computerized environment using word-processing, spreadsheets, specialized databases, e-mail and the internet.
- Written and spoken French and English.
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Annual Salary:
Job Profile:
MPEX-HRM1B - Total Rewards - Professional 1 (Excluded)Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.